Your role as office junior is to help ensure the smooth running of the office.
There's not much your job won't cover and no two days will ever be the same.
You'll look after health and safety, supplies control (stationery, refreshments and supplies for the bathrooms), general office tidiness and the maintenance of office equipment (photocopiers, faxes, alarms etc).
You'll also help screen incoming calls, manage the post and email, greet visitor, look after the filing, photocopying and binding, updating of contact lists, scheduling meetings (if necessary). You might even be expected to take on some secretarial duties.
It is an excellent way of getting that all important office experience
that can help you move up the ladder into other administrative or secretarial
You'll work closely with many people in the office..
Hours and environment
Hours of work will be Monday - Friday 8.45-6.30 pm and Sundays 10.30-12.30 (non- negotiable)
It's an office based job. Don't expect to spend a lot of time at your desk though as there's lot to be seen to around the office.
As you'll be greeting visitors you should always look well presented to make a good first impression for your company.
Skills and interests
It is a good job to start in and work your way up, you'll need a good bank of skills to ensure you can successfully manage your responsibilities.
You'll need to be:
- Super organised
- Friendly and helpful
- Flexible and able to prioritise a changing to do list
- Detail oriented and accurate
- Trustworthy and reliable
- Articulate and a good communicator
- Good with English (verbally and written)
- Proficient in using a computer (especially Word, Excel and MS Office)
- >Able to work in a team
Don't underestimate the value of being keen and proactive..
Most of your training will be on the job. You'll be taught office processes by more experienced colleagues.
Your most natural progression path is to gradually take on more responsibility and work your way up.
You'll also have the opportunity to get more involved on the secretarial side if you prefer that part of the job.